Reducing Paper

Cutting excess paper usage not only helps the environment, it also reduces your costs. Simple ways that you can immediately reduce paper output include:

Use Duplex Printing

Devices can be set to default to duplex printing, meaning they will simple print on both sides of the paper. This simply step would immediately cut paper usage (and costs) by up to 50%.

Check Jobs Before Printing

Many print jobs end up including extra pages that might only have one line on the last page. If you only print the specific pages you need, you’ll save paper and toner. For example- many email messages contain footers and signatures that could be omitted from print if they cause the document to spill onto another line.

If this simple step saved just five pages per employee each day, an office with 100 employees would save 125,000 pages per year.

Private PIN Printing

Most multifunction systems have a private printing feature where the MFP holds print jobs at network printers until the user walks up and enters a personal identification number. The job is then quickly printed. This eliminates “abandoned” print jobs, cutting waste.

Print Electronic Forms on Demand

Electronic forms technology allows you to print forms on demand. Form elements are simply overlaid on top of the print job. This allows you to print completed forms on any printer or multifunction system in your office. Because you don’t have preprinted forms, you never over stock forms, and never need to discard obsolete blank forms- eliminating usage and cost.

Use Scan-to-Email Instead of Faxing

Scan-to-email features on new multifunction systems allow you to send scanned documents as PDF email attachments. This is an environmentally-friendly alternative to faxing since the document is not automatically printed at the receiving end. Instead, the recipient can view the PDF, forward it, save it. If it needs to be printed, it is up to the recipient. Not only does this save paper, it also enhances security.

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